To use any district facilities, you must begin by submitting an online request form. Please fill out this form to request your event. Note that this is only a request and requires approval from the district. Approval notifications will be sent via email to the address provided on the form. Please allow up to 10 business days for a follow-up email regarding the status of your request.

As a reminder, all events must have liability insurance, which must be provided to the district before approval. Requests without liability insurance cannot be approved.

If you are a new group or organization you must send an email to eventrequests@hauppauge.k12.ny.us stating your organization's wants and needs.

For groups/organizations who already have permission, please use the online application below.

For inquiries about applications or to request changes to dates and times, please call (631)761-8800.

For security-related questions regarding facility use after event approval, please call (631)761-8377.

While the district’s school buildings and grounds are maintained primarily for the purpose of educating students within the district, the Board of Education wishes residents of the District to have the benefit of the use of school facilities in after- school hours insofar as this is feasible without interfering with the regular school program.  Thus, the District’s buildings and grounds are used for many activities which are educational, cultural, recreational, and civic in nature, and which are primarily for the benefit of District residents. 

District facilities may be used for the purposes listed below, subject to the conditions and restrictions set forth in Board Policy:

1. Instruction in any branch of education, learning or the arts. 

2. Public library purposes, subject to provisions of the Education Law, or as stations of public libraries.

3. Social, civic and recreational meetings and entertainments, or other uses pertaining to the welfare of the community so long as such uses are non-exclusive and open to the general public.

4. Meetings, entertainment and occasions where admission fees are charged, when the proceeds are to be spent for an educational or charitable purpose. 

5. Polling places for holding primaries and elections, for the registration of voters and for holding political meetings.

6. Civic forums and community centers.

7. Recreation, physical training and athletics, including competitive athletic contests of children attending a private, nonprofit school.

8. Child-care programs when school is not in session, or when school is in session for the children of students attending schools of the district and, if there is additional space available, for children of employees of the district.

9. Graduation exercises held by not-for-profit elementary and secondary schools, provided that no religious service is performed. Prohibited Uses 

Any use not permitted by Board Policy is prohibited. In addition, the following uses are specifically prohibited:

1. Meetings sponsored by political organizations.

2. Meetings, entertainments and occasions that are under the exclusive control of and the proceeds are to be applied for the benefit of a society, association or organization or a religious sect or denomination or of a fraternal, secret or exclusive society or organization, other than veterans’ organizations or volunteer fire fighters or volunteer ambulance workers.

Organized groups may use school facilities only after completion of application and approval of usage.  

All outside playgrounds are closed after dusk.
School playgrounds, parking fields, tracks, fields, and tennis courts are closed to the public when school is in session.